Collaboration & Sharing
Learn how to share lists, collaborate with team members, and manage data visibility across your workspace
What Can Be Shared
Section titled “What Can Be Shared”Lists and contacts are the only things that can be shared and collaborated around today.
Sharing Lists
Section titled “Sharing Lists”Lists are the primary way to collaborate in Micro. By default, all lists you create are shared with everyone in your workspace, but you have full control over sharing settings.
Default Sharing Behavior
Section titled “Default Sharing Behavior”When you create a new list, it’s automatically shared with all workspace members. This ensures your team can access important workflows like fundraising, sales, or hiring pipelines.
Customizing List Sharing
Section titled “Customizing List Sharing”You can modify sharing settings for any list:
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Access List Settings — Open any list and click the settings icon in the top right.
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Modify Sharing — Click “Sharing” to see current sharing settings.
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Choose Collaborators — Select from these sharing options:
- Private - Only you can see and edit the list
- Workspace - All workspace members can access (default)
- Specific People (Internal or External) - Share with individual workspace members or people outside your workspace
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Choose Access — Select from these access options:
- View Only - Other people can only view the list
- Edit - Full edit access
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Save Changes — Your sharing settings are applied immediately and any invites will be sent.
External List Sharing
Section titled “External List Sharing”When you share a list with someone outside your workspace, they’ll receive an email notification with a link to access the list. The shared list appears in their “Shared” section at the bottom of the left sidebar. They must accept the invitation to access the list.
Sharing Contacts
Section titled “Sharing Contacts”All contacts from your connected accounts (email, calendar, etc.) are automatically shared with all workspace members. This includes:
- People profiles - Names, email addresses, social profiles, enriched data
- Company profiles - Company information, industry data, employee counts
- Activity feeds - High-level activity like “had a meeting” or “sent an email”
- Relationship data - Connection strength, last contact, etc.
Email and message content is not directly shared.
Live Collaboration
Section titled “Live Collaboration”Micro provides real-time collaboration features that let you see your team working alongside you. When multiple people are viewing the same content, you’ll see:
- Presence indicators - Small avatars showing who’s currently viewing the page
- Activity highlights - Visual indicators when someone is editing
Micro’s collaboration features are designed to make teamwork seamless while respecting your privacy. Start with the default sharing settings and customize as your team’s needs evolve.